Guidance on the Protection of Personal Identifiable Information Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means. The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records. Organizations are encouraged to tailor the recommendations to meet their specific requirements. PHI is one of the most sought-after pieces of data that a cybercriminal has in their sights. Federal government websites often end in .gov or .mil. Additionally, physical files such as bills, receipts, birth certificates, Social Security cards, or lease information can be stolen if an individuals home is broken into. Safeguards are used to protect agencies from reasonably anticipated. #block-googletagmanagerfooter .field { padding-bottom:0 !important; } 0000003055 00000 n PII is any information which can be used to distinguish or trace an individuals identity. xref Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination, Identifying and Safeguarding PII V4.0 (2022);TEST OUT Qs & Final Test Solved completely. PHI is defined by the Health Insurance Portability and Accountability Act (HIPAA) and is made up of any data that can be used to associate a persons identity with their health care. Handbook for Safeguarding Sensitive Personally Identifiable Information. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of compensation elements of the CES occupational structure. Any information that can be used to determine one individual from another can be considered PII. hb```> AX @Lt;8w$02:00H$iy0&1lcLo8y l ;SVn|=K The U.S. General Services Administration notes that PII can become more sensitive when it is combined with other publicly available information. trailer Which of the following are risk associated with the misuse or improper disclosure of PII? We're available through e-mail, live chat and Facebook. CUI Program Knowledge Check 1 Impact of CUI Responsibilities ISOO Registry DOD Registry Marking Requirements CUI Basic vs. CUI Specified Minimum Marking Requirements - CUI Only Portion Markings - CUI Only Limited Dissemination Controls - CUI Only Knowledge Check 2 CUI Cover Page and SF902 Label Knowledge Check 3 0 Identifying and Safeguarding Personally Identifiable Information (PII) However, because PII is sensitive, the government must take care to protect PII, as the unauthorized release or abuse of PII could result in potentially grave repercussions for the individual whose PII has been compromised, as well as for the federal entity entrusted with safeguarding the PII. ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. .h1 {font-family:'Merriweather';font-weight:700;} The definition of PII may vary from jurisdiction to jurisdiction but typically includes any information that can be used to identify an individual. CDSE courses are intended for use by Department of Defense and other U.S. Government personnel and contractors within the National Industrial Security Program. PII includes, but is not limited to: Social Security Number Date and place of birth Lead to identity theft which can be costly to both the individual and the government. SP 800-122, Guide to Protecting the Confidentiality of PII | CSRC - NIST 173 0 obj <>/Filter/FlateDecode/ID[<433858351E47FF448B53C1DCD49F0027><3128055A8AFF174599AFCC752B15DF22>]/Index[136 68]/Info 135 0 R/Length 157/Prev 228629/Root 137 0 R/Size 204/Type/XRef/W[1 3 1]>>stream Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. Handbook for Safeguarding Sensitive Personally Identifiable Information Managing, safeguarding, and evaluating their systems of records Providing training resources to assure proper operation and maintenance of their system(s) Preparing public notices and report for new or changed systems Keep personal information timely, accurate, and relevant to the purpose for which it was collected. Properly Safeguarding PII - Social Security Administration This Handbook provides best practices and DHS policy requirements to prevent a privacy incident involving PII/SPII during all stages of the information lifecycle: when collecting, storing, using, disseminating, or disposing of PII/SPII. The GDPR imposes significant fines for companies that violate its provisions, including up to 4% of a companys global annual revenue or 20 million (whichever is greater), whichever is greater. Lewis's Medical-Surgical Nursing Diane Brown, Helen Edwards, Lesley Seaton, Thomas . The Privacy Act of 1974 is a federal law that establishes rules for the collection, use, and disclosure of PII by federal agencies. Thieves can sell this information for a profit. Retake Identifying and Safeguarding Personally Identifiable Information (PII). This includes information like Social Security numbers, financial information, and medical records. Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour ), which was introduced to protect the rights of Europeans with respect to their personal data. The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. Official websites use .gov Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. Some types of PII are obvious, such as your name or Social Security number, but . hbbd```b``A$efI fg@$X.`+`00{\"mMT`3O IpgK$ ^` R3fM` The DoD ID number or other unique identifier should be used in place . The Freedom of Information Act (FOIA) is a federal law that gives individuals the right to access certain government records. PII can include anything from a persons name and address to their biometric data, medical history, or financial transactions. PII can be collected in a combination of methods, including through online forms, surveys, and social media. Everything's an Argument with 2016 MLA Update University Andrea A Lunsford, University John J Ruszkiewicz. The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. citizens, even if those citizens are not physically present in the E.U. Safeguarding Personally Identifiable Information (PII) - United States Army ol{list-style-type: decimal;} 2 of 2 Reporting a PII Loss; Conclusion, 7 of 7 Conclusion. The Office of Personnel Management and Anthem breaches are examples of this, where millions of pieces of PII were taken and then used to attack other organizations like the IRS. A lock () or https:// means you've safely connected to the .gov website. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. The document explains the importance of protecting the confidentiality of PII in the context of information security and explains its An official website of the United States government, Security Testing, Validation, and Measurement, National Cybersecurity Center of Excellence (NCCoE), National Initiative for Cybersecurity Education (NICE), Federal Information Security Modernization Act. This is a potential security issue, you are being redirected to https://csrc.nist.gov. This training is intended for DOD civilians, military members, and contractors using DOD information systems. 0000001199 00000 n PDF Cyber Awareness Challenge 2022 Information Security 0 .dol-alert-status-error .alert-status-container {display:inline;font-size:1.4em;color:#e31c3d;} Once you have a set of PII, not only can you sell it on the dark web, but you can also use it to carry out other attacks. Or they may use it themselves without the victims knowledge. Skysnags automated software safeguards your domains reputation and keeps your business away from compromised business emails, password theft, and potentially significant financial losses. Major legal, federal, and DoD requirements for protecting PII are presented. Knowledge Check, 1 of 3 Knowledge Check; Summary, 2 of 3 Summary; Finished, 3 of 3 Finished; Clear and return to menu . DHS employees, contractors, consultants, and detailees are required by law to properly collect, access, use, share, and dispose of PII in order to protect the privacy of individuals. 0000001061 00000 n Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. This interactive training explains various types of social engineering, including phishing, spear phishing, whaling, smishing, and vishing. Within HIPAA are the privacy rule and the subsets, security rule, enforcement rule, and breach notification rule which all deal with various aspects of the protection of PHI. Industry tailored BEC Protection, Email authentication and DMARC enforcement. View more DoD Cyber Workforce Framework (DCWF) Orientation is an eLearning course designed to familiarize learners with the fundamental principles of the DCWF. The information they are after will change depending on what they are trying to do with it. This lesson is to prepare HR Professionals to guide supervisors and employees covered under CES for transition to the new personnel system with an overview of the background and history of the Cyber Excepted Service. Before sharing sensitive information, make sure youre on a federal government site. Any organization that processes, stores, or transmits cardholder data must comply with these standards. /*-->*/. PII can be defined in different ways, but it typically refers to information that could be used to determine an individual, either on its own or in combination with other information. .paragraph--type--html-table .ts-cell-content {max-width: 100%;} It sets out the rules for the collection and processing of personally identifiable information (PII) by individuals, companies, or other organizations operating in the E.U. Contract employees also shall avoid office gossip and should not permit any unauthorized viewing of records contained in a DOL system of records. %%EOF Whether youre supplementing your training in DCWF Orientation or coming back for a refresher, this learning game is designed to test your knowledge of the Defense Cyber Workforce Framework (DCWF). This factsheet is intended to help you safeguard Personally Identifiable Information (PII) in paper and electronic form during your everyday work activities. Start/Continue Identifying and Safeguarding Personally Identifiable Information (PII). Because DOL employees and contractors may have access to personal identifiable information concerning individuals and other sensitive data, we have a special responsibility to protect that information from loss and misuse. PII must only be accessible to those with an official need to know.. PII is any information that can be used to identify a person, such as your name, address, date of birth, social security number, and so on. As a Government employee you can personally suffer criminal or civil charges and penalties for failure to protect PII. Federal Information Security Modernization Act; OMB Circular A-130, Want updates about CSRC and our publications? 0000002158 00000 n Joint Knowledge Online - jten.mil Ensure that the information entrusted to you in the course of your work is secure and protected. In terms of the protection of PHI, HIPAA and the related Health Information Technology for Economic and Clinical Health Act (HITECH) offer guidelines for the protection of PHI. PHI is a valuable asset and is sold on the dark web for more money than any other data set, according to Ponemon Institute. The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. Avoid compromise and tracking of sensitive locations. Identifying and safeguarding personally identifiable information This site requires JavaScript to be enabled for complete site functionality. endstream endobj startxref PII should be protected from inappropriate access, use, and disclosure. Air Force Privacy Act > Important Links > Training - AF PII is information that can be used to identify or contact a person uniquely and reliably or can be traced back to a specific individual. p.usa-alert__text {margin-bottom:0!important;} DOD Mandatory Controlled Unclassified Information (CUI) Training This document provides practical, context-based guidance for identifying PII and determining what level of protection is appropriate for each instance of PII. Company Registration Number: 61965243 Thieves may use it to open new accounts, apply for loans, or make purchases in your name. Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Identifying and Safeguarding Personally Identifiable Information (PII) DS-IF101.06, My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Hosted by Defense Media Activity - WEB.mil, Define PII and Protected Health Information, or PHI, a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI, Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels, Identify use and disclosure of PII and PHI, State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection. eLearning Courses - CDSE Users must adhere to the rules of behavior defined in applicable Systems Security Plans, DOL and agency guidance. Popular books. 04/06/10: SP 800-122 (Final), Security and Privacy For example, they may need different information to open a bank account then they would file a fraudulent insurance claim. Local Download, Supplemental Material: Which of the following establishes Written for Institution Central Texas College Course All documents for this subject (1) The benefits of buying summaries with Stuvia: Guaranteed quality through customer reviews Identifying and Safeguarding Personally Identifiable Information (PII 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( The DoD Cyber Exchange is sponsored by What is PII? Examples, laws, and standards | CSO Online Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. Our Other Offices. , b@ZU"\:h`a`w@nWl This includes companies based in the U.S. that process the data of E.U. This interactive exercise provides practical experience in the processes of cybersecurity risk assessment, resource allocation, and network security implementation. or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e., indirect identification. IDENTIFYING & SAFEGUARDING PII Which of the following are risk associated with the misuse or improper disclosure of PII? The launch training button will redirect you to JKO to take the course. Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: The Information Security (INFOSEC) Program establishes policies, procedures, and requirements to protect classified and Controlled Unclassified Information (CUI) that, if disclosed, could cause damage to national security. Developed to be used in conjunction with annual DoD cybersecurity awareness training, this course presents the additional cybersecurity responsibilities for DoD information system users with access privileges elevated above those of an authorized user. The Health Insurance Portability and Accountability Act (HIPAA) is a federal law that protects the privacy of health information. In some cases, all they need is an email address. startxref The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . Erode confidence in the governments ability to protect information. Which of the following must Privacy Impact Assessments (PIAs) do? We're available through e-mail, live chat and Facebook. Identity thieves are always looking for new ways to gain access to peoples personal information. Unlock insights, bypass email authentication configuration issues including SPF and DKIM; and protect your domain from spoofing with strict DMARC enforcement, all autonomously with Skysnag. Secure .gov websites use HTTPS Controlled Unclassified Information (CUI) Program Frequently Asked Subscribe, Contact Us | Security Awareness Hub - usalearning.gov The act requires that federal agencies make their records available to the public unless the records are protected from disclosure by one of the acts exemptions. Get started with Skysnag and sign up using this link for a free trial today. (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. %PDF-1.4 % A full list of the 18 identifiers that make up PHI can be seen here. This includes information like names and addresses. Identifying and Safeguarding Personally Identifiable Information (PII) Marking Special Categories of Classified Information Original Classification Unauthorized Disclosure of Classified Information and Controlled Unclassified Information Insider Threat Establishing an Insider Threat Program Insider Threat Awareness Maximizing Organizational Trust FM0T3mRIr^wB`6cO}&HN 4$>`X4P\tF2HM|eL^C\RAl0) . .cd-main-content p, blockquote {margin-bottom:1em;} View more (Brochure) Remember to STOP, THINK, before you CLICK. Think protection. DOL contractors having access to personal information shall respect the confidentiality of such information, and refrain from any conduct that would indicate a careless or negligent attitude toward such information. The regulation applies to any company that processes the personal data of individuals in the E.U., regardless of whether the company is based inside or outside the E.U. Some accounts can even be opened over the phone or on the internet. (Answered) IDENTIFYING & SAFEGUARDING PII Test 2022|2023. Think OPSEC! This is information that can be used to identify an individual, such as their name, address, or Social Security number. Minimize the use, display or storage of Social Security Numbers (SSN) and all other PII. In the event their DOL contract manager is not available, they are to immediately report the theft or loss to the DOL Computer Security Incident Response Capability (CSIRC) team at dolcsirc@dol.gov. Personal Identifiable Information (PII) is defined as: Any representation of information that permits the identity of an individual to whom the information applies to be reasonably inferred by either direct or indirect means.

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